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TO: Suppliers of Ragsdale Industries

08/08/17

supplier-quality-requirements-letter-080817

TO: Suppliers of Ragsdale Industries

Ragsdale Industries tracks supplier performance based upon quality, delivery, and provision of required certificates/test reports, as applicable, and maintains supplier ratings accordingly. If suppliers fail to meet Ragsdale Industries’ requirements for quality, delivery, terms and conditions (including those stated herein), Ragsdale Industries personnel will resolve such issues using means appropriate to the nature and severity of problems encountered. Resolution may involve correction, Corrective Action, or disqualification of suppliers from use, depending on the nature and severity of the issues.

To become and remain a supplier to Ragsdale Industries, please read, acknowledge, and accept the following Ragsdale Industries supplier requirements, applicable until further notice:

Implement a quality management system.

Suppliers must use special process sources that are approved by Ragsdale Industries customers, as required, including process sources (e.g., special processes). Suppliers must abide by Ragsdale Industries’ customers’ supplier approval requirements, which are identified in Ragsdale Industries Purchase Orders, or in other written statements of requirement, when applicable.

Suppliers are required to notify Ragsdale Industries of nonconforming processes, product and services when it is discovered at suppliers’ locations, and in cases where release to Ragsdale Industries has occurred, if applicable. Ragsdale Industries’ General Manager and/or affected Ragsdale Industries customer representative must review and disposition such nonconforming product according to established Ragsdale Industries or customer procedures.

Prevent the use of counterfeit parts or materials.

External providers of raw materials must prevent the use of raw materials containing conflict minerals per the Dodd-Frank Act, Section 1502.

Suppliers are required to retain all related quality control documents for the period of 3 years unless specified otherwise on the Purchase Order. Once the retention period has passed, hard copy records must be commercially shredded and electronic records must be deleted from active systems and electronic storage.

Suppliers are required to notify Ragsdale Industries of changes in product and/or process definition, changes to suppliers and changes to facilities impacting the quality of products or processes for which Ragsdale Industries is responsible. Suppliers must notify Ragsdale of any changes or upgrades to their QMS certification or special process certifications via email. Suppliers must also notify Ragsdale of Ragsdale Industries’ General Manager and/or affected Ragsdale Industries customer representative must review and approved proposed process changes before they are implemented, as required by Ragsdale Industries customers.

Suppliers are required to provide right of access by Ragsdale Industries management, Ragsdale Industries’ customers, and regulatory authorities to all applicable areas of facilities involved in the order and to all applicable records at any level of the supply chain. Ragsdale Industries’ customers or customer representatives are granted the right to verify at suppliers’ premises (and at Ragsdale Industries’ premises) that subcontracted product conforms to specified requirements.

Suppliers are required to flow down to their suppliers/subcontractors any applicable requirements, including customer requirements, in the suppliers’ purchasing documents, to ensure Ragsdale Industries customer requirements are communicated to all responsible suppliers, including key characteristic requirements, as applicable.

Suppliers are responsible to take Corrective Actions when Ragsdale Industries or Ragsdale Industries’ customers flow down corrective action requirements, in cases when it is determined that suppliers are responsible for root cause. Actions may be documented using Ragsdale Industries’ Action Forms, Ragsdale Industries’ customer’s forms, or supplier forms, as appropriate. Suppliers are required to respond to Corrective Action requests in a timely manner. Corrective Actions must demonstrate cause analysis, action implementation, and verification of action effectiveness. Should actions prove ineffective, alternate actions may be requested, or suppliers may be disqualified from use.

Suppliers are required to provide test specimens for design approval, inspection/verification, investigation, or auditing, upon request.

Ensuring that persons are aware of their contribution to product or service conformity, their contribution to product safety, and the importance of ethical behavior.

Finally, suppliers of calibration services or calibrated devices are required to provide certificates of calibration bearing traceability to the National Institute of Standards and Technology (NIST). Such certificates must also clearly show as found/adjustment data.

The above terms and requirements pertain to each Ragsdale Industries Purchase Order and purchasing contract; acknowledgement and acceptance of the above terms and requirements will be evidenced by suppliers’ acceptance of Ragsdale Industries’ Purchase Orders or purchasing contracts.

TO: Suppliers of Special Processes (e.g., welding, heat treating, plating, painting, etc.):

We require suppliers of special processes to provide evidence of process validation according to the requirements of AS 9100D, 8.5.1.2. Evidence of validation could include a third-party registration to ISO 9001, AS 9100, or similar standard requiring validation of special processes, including accreditation to Nadcap. Alternatively, suppliers of special processes may provide a letter or other evidence of process validation (e.g., from aerospace customers).

Evidence of process validation must demonstrate conformity to the following requirements (excerpted from AS 9100, 8.5.1.2):

For processes where the resulting output cannot be verified by subsequent monitoring or measurement, the organization shall establish arrangements for these processes including, as applicable:

a) definition of criteria for review and approval of the processes,
b) Determination of conditions to maintain the approval,
c) Approval of facilities and equipment,
d) qualification of persons,
e) use of specific methods and procedures for implementation and monitoring the processes,
f) requirements for documented information to be retained (records).
The above terms and requirements pertain to each Ragsdale Purchase Order and purchasing contract; acknowledgement and acceptance of the above terms and requirements will be evidenced by suppliers’ acceptance of Ragsdale’s Purchase Orders or purchasing contracts.

Change History

11/09/07: Original issue.
1/25/08: Added last sentence to the 2nd to last paragraph.
12/19/11: Added requirements to notify Ragsdale of changes to suppliers and facilities; added requirements for suppliers of special processes.
10/1/13: Added provision for suppliers to notify Ragsdale of changes to certification status.
08/08/17: Revised for AS9100D requirements.